Research ethics management software
Ethics review, from submission to signed letter.
VERDICT gives ethics committees, RECs and IRBs one place for applications, reviewer assignment, meetings, decisions and verifiable letters. Built in Kenya, for committees in East Africa and beyond.
Already in use by VIBRI ESRC.
Study timeline
- ✓Configurable workflows
- ✓Verifiable letters
- ✓Full audit trail
- ✓Separate database per committee
Three connected experiences
Everyone in the review works from the same record.
Applicants
Register as an institution or individual, submit studies and amendments, upload documents against a clear checklist, and follow every step without chasing the secretariat.
Reviewers
Accept or decline invitations, see only the studies assigned to you, and record your opinion in a structured form. Opinions stay blind until submitted.
Secretariat & Chair
Screen submissions, assign reviewers, track "X of Y responded", run meetings, record decisions and issue versioned, verifiable letters.
The workflow
One path, every step recorded.
- Step 1Submit
- Step 2Screen
- Step 3Assign
- Step 4Review
- Step 5Meet
- Step 6Decide
- Step 7Letter
- Step 8Monitor & amend
Built for every role
Real impact, role by role.
- See every study and its status at a glance
- Record decisions with your committee's own outcomes
- Sign off versioned approval letters
Chair view
- Completeness checklists before review starts
- Assign reviewers and see who has responded
- Schedule meetings and send formal query letters
Secretariat view
- Accept or decline invitations in one click
- A focused review form with configurable opinions
- Your opinion stays blind to others until submitted
Reviewer view
- Clear required fields and document checklists
- Study messages instead of scattered email
- Track every submission from receipt to letter
Applicant view
- One isolated deployment and database per committee
- Role-based access and an audit log
- Sign-in attempt limits, password history and reset
IT & Data protection view
Security & data protection
Your committee's data, kept to itself.
Every committee gets its own deployment and its own database. Access is role-based, key actions are written to an audit log, and every letter can be checked on a public verification page.
Read about security- ✓Separate database per committee
- ✓Role-based permissions
- ✓Audit log for administrators
- ✓Encryption in transit (HTTPS)
Run your committee your way
Configured to your rules, not the other way round.
Catalogs
Submission types, decision outcomes and review opinions that match your SOPs.
Fields & checklists
Choose required fields and the documents each submission type needs.
Fees (optional)
A fee schedule by category and submission type, invoices, waivers and receipts, in your local currency.
Letterhead & references
Your committee name, letterhead and reference prefixes on every document.
See VERDICT with your own workflow
Book a 30-minute walkthrough. We will show you submissions, review, meetings and letters, set up the way your committee works.